The Arc
−$820K
Real savings · Q3 2026
−$310K
Real savings · Q4 2026–Q2 2027
$2.0M
Target Baseline · Q2 2027
TBD
Post-2028 · Microsoft contract
$1.X M
Strategic Target · 2028+
Note: Rhonda Malone transition (~$200K) is a budget transfer to COO/Operations — not reflected as a saving above.
How We Get There
Already Realized
$820K
Dae Yi (CIO)
$259K
Andrea MacVay
$139K
1402 open position
$159K
Cesar Vazquez
$99K
Luis Vasquez (eff. 7/2)
$105K
Security Analyst (cut)
$45K
All via attrition — no layoffs
Gap to Close · ~$310K
$310K
Chris Lee (attrition)
$163K
Temp staffing wind-down
$53K
SaaS consolidation
$72K
Salesforce footprint
$15K
FUSION + FrontApp (pending)
~$27K
Buffer: ~$110K above gap with all items confirmed
Budget Transfer · Not Savings
$200K
Rhonda → COO/Operations
$200K
IT budget is relieved of this cost. CAP's total spend is unchanged — it moves to the Operations budget. A deliberate structural decision, not a reduction.
$2.0M Baseline Composition
Staff · IT Core
~$677K
Paula · Alex · Walter · Brandon$500K
Benefits (27%)$135K
Chris Lee (until attrition)$163K
Chris Lee departure brings staff to ~$514K — below the $677K estimate
Vendors & Platforms
~$978K
Microsoft (all-in)$399K
Salesforce$104K
Personified$300K
District Partners$78K
Nitel + AWS + other$97K
Additional Levers
License Tier Model
Tier 1 · Core
Technology absorbs. Available to all staff.
Microsoft M365
Salesforce
Network & infra
Security
Tier 2 · Optional
Teams pay from their own budget.
Smartsheet ~$35K
Airtable ~$20K
Zoom ~$16K
Slack ~$11K
Docusign ~$12K
Domain tools ~$8K
~$102K off Technology budget
DT Consolidation Synergy
Role Consolidation
~$90K
One Data Analyst vs. two separate hires across IT and Digital Technology
Duplicate Subscriptions
~$5K
Zapier, Anthropic, AWS appearing in both budgets — consolidated billing
Contractually Locked — 2028 Opportunity
$399K+
Microsoft all-in · 2026 actual
$56K over budget
CAP is contractually committed to the current Microsoft architecture through 2028. No meaningful reduction is available before contract renewal. The 2027 strategic refactoring phase — scoped across Q1–Q4 2027 — will define the total cost of ownership case for a potential architecture shift. Every option will be evaluated against a verified reduction in run-rate cost. This is the single largest post-baseline opportunity.